The Client: Lucca

Lucca is a tech company specializing in SaaS solutions for HR needs. Focused on delivering an outstanding user experience, Lucca believes that a top-notch HR platform is essential for employee well-being. 

Among its suite of products, the spend management platform—integrated with Mindee’s OCR—stands out as a game-changer for automating expense management.

The Challenge

Before adopting Mindee’s OCR, Lucca faced two significant hurdles:

• Burdensome Data Entry:
  Employees had to manually fill in expense forms—even though receipts already contained most of the necessary information—resulting in a slow, error-prone process.
• Time-Consuming Verification:
  Administrators were required to cross-check manually entered data against receipts to prevent fraud and ensure compliance with local regulations during financial controls.

These challenges not only delayed expense reporting but also increased the risk of non-compliance and inefficiencies.

The Solution: Mindee OCR

Lucca evaluated various OCR solutions, and Mindee quickly emerged as the clear frontrunner, thanks to its unmatched accuracy-to-speed ratio. 

Today, Mindee’s OCR technology is integrated into three of Lucca’s solutions—two powered by the Receipt API and one by the Invoice API.

Experience Mindee OCR in Action

Watch this demo to see how Lucca’s spend management platform effortlessly scans and processes expense receipts in real time, streamlining the entire expense reporting process:

Integration and Impact

While building a custom stack required some initial effort, Mindee’s APIs were implemented swiftly, and the benefits were immediately evident:

• Massive Document Processing:
  Lucca processes around 10 million documents per year. Even an estimated saving of 10 seconds per document results in significant time savings across the organization.
• Efficiency Gains:
  By automating data entry and verification, the time required to complete an expense form is effectively halved—allowing staff to focus on more strategic tasks.
• Competitive Advantage:
  When first integrated, Mindee’s OCR was a clear differentiator in a competitive market. Today, it remains one of Lucca’s top three “wow effects” during product demonstrations.
• Outstanding Support:
  Lucca praises Mindee’s responsive and expert support, which has been crucial in overcoming integration challenges and continuously improving the solution.

Looking Ahead

Lucca views its collaboration with Mindee as a long-term partnership. To further enhance its platform, Lucca aims to:

• Increase Accuracy:
  Continuously push towards 100% OCR accuracy, minimizing manual intervention even further.
• Expand Data Extraction Capabilities:
  Work with Mindee to extract additional fields specific to the HR and finance sectors, and explore new use cases such as processing vehicle documents (e.g., “cartes grises”).
• Maintain a Competitive Edge:
  Keep refining the OCR integration to stay ahead in an increasingly competitive market, ensuring the best possible user experience.

Lucca’s journey with Mindee OCR underscores the transformative power of advanced automation in HR expense management. By eliminating tedious manual processes and ensuring high accuracy, Mindee has enabled Lucca to deliver superior financial solutions and an enhanced user experience—cementing its position as a leader in HR tech.

Ready to transform your expense management process? Discover how advanced OCR can revolutionize your HR solutions with Mindee!